Marauderville 9 Registration

I have alerted Justin about the numbers and asked that he reassess if the Harris Room is large enough for us. He will call me back with an answer.
 
Ms. Denmark said:
I wouldn't go any lower! We may want some to give to Scott, Justin, Trinni and the others who have helped make this happen.
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I was thinking also of the train ride group sales, Mike and parking lot helper, Ric. Mike even called a few people to check out our covered bridge crossing. Said the bridge did not have any damage in the hurricane and we are still good to go that route. These guys are SO nice!!
 
Ms. Denmark said:
I have alerted Justin about the numbers and asked that he reassess if the Harris Room is large enough for us. He will call me back with an answer.
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Justin has some alternatives for us. Paula will call him on Monday to discuss all the options and report back.

HammerDown said:
I was thinking also of the train ride group sales, Mike and parking lot helper, Ric. Mike even called a few people to check out our covered bridge crossing. Said the bridge did not have any damage in the hurricane and we are still good to go that route. These guys are SO nice!!
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Yes Connie, it would be nice to give them a little something to remember us by!
 
I'm ordering 150 polyester 5/8" lanyards, gray w/black lettering, MercuryMarauder.net, and MM.net logo. Lobster claw attachment and 4.5"x3.75" badge holders. Total cost should be $213.

Also ordering from Staples name badge cards 3"x4", quantity 300, $20.99. Remainder can be used for future MVs.

Let me know any issues with the above.
 
Mr. Man said:
Justin has some alternatives for us. Paula will call him on Monday to discuss all the options and report back.
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Update on our Registration Room, Breakfast Room and Hospitality Room: Due to the successful turnout for MV IX, we actually need more space than originally planned for. I spoke to Justin today and agreed to the following changes if the rest of the planning team agrees. The Harris Room will be ours 24/7 for the duration of Marauderville. On Wed. it will be set up with "theatre seating" for Scott's presentation and will hold about 60 people. (There is no other space available for this.) I asked that registration tables be set up outside the Harris Room in front of the side door facing the ballrooms. We will be able to put all our bags, boxes of supplies etc. inside the Harris Room near the doorway, which will not interfere with the seating. On Thurs. The Harris Room will be set up with registration tables inside as well as one or two round tables (seats 8) and chairs. There will be extra rectangular tables for displays, supplies etc. The room will remain in this configuration for the duration of the event, to be our center of operations, so to speak.

Our daily breakfast buffet will be set up across the way, in one of the ballrooms each morning. The specific ballroom will change from day to day, but signs will be posted to direct people where to go. The Farewell breakfast will also be held in a ballroom to accommodate everyone. This way the Harris room will not have to be disturbed and there will be ample room for all to eat.

Our Hospitality Room will hold no more than 30 people when it is set up with an open rectangle configuration for LCR.

Please let me know ASAP if there are any concerns you may have. I have tentatively agreed to these changes. I will finalize them with Justin by weeks end. Thanks !
 
Justin has been so accommodating. I don't think we could ask for anything more! Nice job, Paula!
 
Just a general comment about the budget... Based on 75 people, the budget was about $12,500. With the additional people, we're up around $20,000.

Do we need to increase any other quantities? For everything each of you are responsible for, please review your totals to make sure we're in good shape. I'm not worried about the food or ticket count because the numbers we provide determine what needs to be covered. Just making sure anything we need to purchase is covered (enough lanyards, name tags, dash plaques, etc.)

Tonight I will post up another summary list of the headcounts and can mail out another spreadsheet.
 
We have a little over 130 flashlights (wanna say 136 off memory - a few were duds and didn't work) so I think we're good in that dept.

Looks like I'll have to order/buy more of the organza bags for the "M&Ms". I have 120. I found 2 out of the 4 colors at Party City... perhaps I'll try Michael's and see if they have so I don't have to depend on shipment.

We might need more "M&Ms" too then... Paul and I went to Party City yesterday and picked up 5 bags of each color - I'll do a sample bag tonight to see how many little bags 1 bag of candy fills and go accordingly.

Tonight we're gonna hit FedEx/Kinkos to print out the ID placards and show field signs and then we'll go to Michael's up the road.

EDIT - I just printed a 20% off entire purchase coupon for Michael's! :banana:
 
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MM03MOK said:
Just a general comment about the budget... Based on 75 people, the budget was about $12,500. With the additional people, we're up around $20,000.

Do we need to increase any other quantities? For everything each of you are responsible for, please review your totals to make sure we're in good shape. I'm not worried about the food or ticket count because the numbers we provide determine what needs to be covered. Just making sure anything we need to purchase is covered (enough lanyards, name tags, dash plaques, etc.)

Tonight I will post up another summary list of the headcounts and can mail out another spreadsheet.
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When I get home from work today, I will tally up what I've purchased so far and advise.....
 
I ordered 150 lanyards and plastic name holders and have 300 name badge inserts. Mary, once you do another updated spreadsheet I will get started printing out the name badges.

BTW, lanyards should be here today. Don't know why the tracking information on Friday said next Monday 10/10. :eek: Which of course was concerning me!!

Also chairs and blankets were shipped today and should be here at the end of the week. The tracking numbers should be up-to-date for those tomorrow so I can start monitoring their progress.

:banana:
 
Guess who just pulled up the drive!! The UPS guy.
(and no I don't sit at home everyday, I had a doc appt and am home early, everything was thankfully okay)

Hope everyone likes 'em!!

Even the plastic name holders were already attached!! Wow!


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